PDF (adobe.com)

Setting the Editing options in the Role Settings dialog box

Use the Editing category to specify what kinds of changes users can make to the website’s web pages, and how Contribute treats paragraphs and typographic elements.

The Editing category provides options that let you specify which page-editing attributes Contribute applies. When you set these permissions, carefully consider who the content contributors are and what page-editing capabilities they require.

  1. Change the General editing restrictions options as necessary:

    Allow Unrestricted Editing
    Lets users modify any page elements that Contribute supports. This includes editing text, editing tables, and adding images.

    Protect Scripts And Forms
    prevents users from deleting script tags, server-side includes, code tags (such as ColdFusion, ASP, JSP, and PHP tags), form tags, and form elements.

    This option is activated by default. Carefully consider whether the users editing your website’s content are experienced enough to modify code embedded in web pages. In general, tasks involving the modification of code and code tags are best left to web developers using Dreamweaver.

    Prevent Users From Inserting Images
    Stops users from inserting images into a page and from editing inline images. To let users have access to a select group of images for use in a page, but restrict them from inserting any image they can access, select this option, and create a shared assets library.

    To learn more about shared assets, see Set options for shared assets.

    Only Allow Text Editing And Formatting
    Specifies that users can only edit text, modify styles, and apply bullets or numbered lists. Users cannot add or edit tables, images, or links, or delete server directives or plug-in content. Those tags are not editable.

  2. Change the Paragraph spacing options as necessary:

    One line, as in standard word processors
    applies inline CSS styles to each new p tag. The CSS styles defined for a website usually cause paragraphs to be rendered closer together. This style is often more familiar to users who have worked with desktop publishing applications, which provide greater typographic control. Users can include more space between paragraphs by pressing Enter twice to add a standard HTML paragraph (p) tag.

    A trade-off to consider is that the use of inline CSS styles causes more complex mark-up tags to be added to the page. This can make the HTML structure of the page less clear to web designers who view the HTML tags.

    Two lines, as in web page editors
    adds standard HTML paragraphs using p tags. When a user presses the Enter key, Contribute adds the HTML p tag; browsers display a blank line between paragraphs that use the p tag.

    The following example illustrates how these two spacing schemes are rendered in a browser.

    View full size graphic

    For additional information on specifying paragraph types, see Set page-editing and paragraph settings.

  3. Change the Other editing options as necessary:

    Allow users to edit web page source in external application
    lets users edit a page’s source code using an external editor. Individual users can select which external application to use for editing web page source code by using the Application Preferences dialog box. On computers that have Dreamweaver installed, Contribute uses Dreamweaver as the default external editor. If Dreamweaver is not installed, Contribute uses the default system text editor (Notepad in Windows, or TextEdit in Mac OS).

    For information on specifying an external editor, see Set Contribute preferences.

    Important: Allowing users to edit source code using an external editor ignores all editing restrictions enforced by Contribute. When selecting this option, make sure that it is assigned only to roles whose users understand how to modify web page source code.

    Allow users to insert third-party objects (Google and PayPal)
    lets users insert Google and PayPal extensions into web pages.

    Allow multiple consecutive spaces (uses  )
    lets the user add multiple consecutive spaces between words. When this option is selected and a user adds multiple spaces, Contribute adds multiple nbsp entities (   ...), which causes browsers to display all the spaces instead of only one space.

    Require ALT text for images (improves website accessibility)
    specifies that Contribute should always prompt users for accessibility information so that the HTML generated by Contribute is more accessible to people with disabilities. For example, when adding an image, Contribute prompts the user to enter alternative text to appear if a web page cannot display images or if the viewer of the page has visual disabilities.

    Contribute cannot validate whether SWF content is accessible, and cautions users when SWF content is added.

    Use <strong> and <em> in place of <b> and <i>
    specifies that, when users format text as bold or italic, Contribute should use the strong and em tags instead of the b and i tags. The b and i tags are considered deprecated in the latest HTML specification.

    Allow HTML Snippet Insertion
    specifies that users can insert HTML code snippets in web pages and blog entries. This option is enabled by default only for blog sites. You must manually edit the bloghub.csi file to disable this feature for blog sites. If this option is not selected for a user role, the HTML Snippet option in the Insert menu will be disabled. By default, this option is not enabled for websites.

    Line break type
    pop-up menu lets you specify which character combination Contribute uses to denote line endings in the saved file.

    The default is Windows, which uses a carriage return and then a line feed to denote a line break. This value should be set based on the host computer for the website, not the computer being used to edit the page.

  4. Select another permissions category to modify or click OK to apply your changes.