Publish a document from Microsoft Office (Windows only)

You can publish documents from Microsoft Word, Excel, and Outlook e-mail reader to your website without opening the Contribute application. You can also associate templates with these documents before publishing them. For example, you can create standard templates using Adobe Dreamweaver, and attach the templates to an Office document while opening the document in Contribute, or publishing it to your corporate website using Contribute.

For information on how templates with workflows are handled in Contribute, see The draft review process.

Next time you want to change the look and feel of your Office documents on the corporate website, you only need to update the document's associated template. The Contribute plug-ins in these applications make the publishing process fast and efficient.

Templates and editable regions of templates listed in your desktop client are periodically updated with the latest templates and template content available on the server, automatically. In Adobe Contribute you can also manually synchronize these components using the Refresh option.

1. Open a Microsoft Office application file.

2. (Optional) To publish only a specific section of the document, select the section.

   Note: You cannot publish a selection in an e-mail message in Microsoft Outlook if the message format is Plain Text.

3. To publish the file, do one of the following:

   Note: Before you publish, you must save the document if you made any changes.

   • Select Contribute > Publish To Website.

   • Click the Publish To Website button in the toolbar.

     Note: You cannot use the Publish to Website option for .rtf files.

   The Publish To Website dialog box appears.

   

   
   

4. To select the settings for publishing the document, do the following:

   1. Select a website where you want to publish the file.

      Note: If you do not have a connection to your website before you publish a document, you can always create one by selecting Create New Connection in the Select pop-up menu in the Publish To Website dialog box. For more information on creating a website connection, see Create a website connection.

   2. Select a location for storing the file.

   3. Enter a filename.

      Note: The filename must not have any spaces, tabs, or alphanumeric characters.

   4. Select a format.

   5. Click the Choose Template button. The Choose Template dialog box appears.

      If you do not click the Choose Template button in the Publish to Website dialog box, the template that was last used to publish a Microsoft Office document is associated with the document you are currently publishing. In addition, if the template does not match the template on the server, Contribute displays the Download Template dialog box. You can choose to do one of the following:

      • Click the Publish using the old template button to publish the document using the old template.

      • Click the Download and Publish button to download the updated template from the server, and then publish the document.

        Note: The Choose Template button is disabled when the native format is selected.

   6. Select a template from the list of available templates.

      The Preview of the selected template appears in the Preview box.

   7. If the template you select for publishing an Office document to a website has been updated on the server, the Open as New Page dialog box appears. You can choose to publish using the old template, or download the updated template available on the server, and then publish the document.

   8. Select a template region from the list of editable regions available in the selected template.

      This list is disabled if you select _blank template.

   9. Click the Refresh Templates button, and select one of the following options to update your list of templates and editable regions in a selected template:

      For this website

      to view an updated list of templates for the selected website

      For selected template

      to view an updated list of editable regions in the selected templates

   10. By default, the Make this as the default template check box is selected.

       Clear this check box, if desired.

   11. Click OK.

   12. (Optional) In the Page Expires On field, select an expiry date for the page.

   13. (Optional) Clear the Publish current selection only check box to publish the whole document instead of the selection.

5. Click Publish.

   Contribute publishes the document to your website, and a confirmation dialog box appears.

6. Click OK.

   The selected template is applied to the web page containing the Office document, and the document is published in the HTML format.

   Note: If you open or publish a document in Contribute without clicking the Choose Template button in the Publish to Website or Open as New Page dialog box, the last template stored in the registry is applied to the web page containing the Office document. If you are performing the Publish to Website or Open in Contribute operation for the first time, then a blank template is selected.

 community help (adobe.com)