PDF (adobe.com)

Send a web page draft for review by e-mail

You can make the web page draft available for others to review—even if they don’t have Contribute.

Note: If the page to be reviewed is in a frameset, the web address is for the single page that you edited, not the entire frameset.

For more information about the e-mail review process, see The e-mail review process. If you are assigned a role that cannot publish, you cannot use the e-mail review process. In that case, use the draft review process (see The draft review process).

Note: The draft review process only applies to web page drafts. It is not applicable to blog entry drafts.

  1. In your draft, select Send > Send for Review, or select File > Actions > Send> Send For Review.

    The Send dialog box appears.

  2. Select the Send e-mail With A Link To A Preview Of The Draft option, and then click Send.

  3. If the Send New Page dialog box appears, you can change the draft’s filename or click Choose Folder to save this draft in another location. You can also change the expiry date for the new page than the one specified by the administrator. Then click Send or Next.

    Note: The current folder location appears in the web address (URL) under the filename.

  4. If the Send Linked New Files dialog box appears, select each unpublished linked page to change the filename and folder location as necessary. Then click Send All.

    Contribute creates a new e-mail message in your default e-mail application.

    In Mac OS, Contribute works with the following default e-mail applications: Apple Mail®, Eudora®, and Entourage®.

    Note: If Contribute does not find a default e-mail application or cannot start your e-mail application, you can create the e-mail message by clicking the Click Here link in the message area under the toolbar. Copy the web address (URL) for the draft that appears in the browser window and paste the address in an e-mail message to send to reviewers.

  5. Enter the reviewer’s name and a message, and then send the e-mail message.

    In Contribute, you can work on another draft or switch to the Contribute browser until you receive feedback from the reviewer. When you receive feedback from the reviewer, click the draft title in the Pages panel to return to the draft and update it.

    Note: When you delete or publish the draft, Contribute removes the temporary copy of the draft that it placed on the server for the reviewer.