PDF (adobe.com)

View and resolve preflight errors



In the error list, only the categories with errors are listed. You can click the arrow next to each item to expand or collapse it.

When viewing the list of errors, note the following issues:

  • In some cases, a design element such as a swatch or a paragraph style is causing the problem. The design element itself is not reported as an error. Instead, any page item to which the design element is applied appears in the error list. In such cases, make sure that you resolve the issue in the design element.

  • Errors that occur in overset text, hidden conditions, or notes are not listed. Deleted text that is still available in tracked changes is also ignored.

  • A master page item with a problem is not listed if the master is unapplied, or if no page it is applied to is in the current scope. If an master page item has an error, the Preflight panel lists it only once, even though the error is repeated on every page to which the master is applied.

  • Errors that occur in non-printing page items, in page items on the pasteboard, or in hidden or non-printing layers appear in the error list only if the appropriate options are specified in the Preflight Options dialog box.

  • If you need to output only certain pages, you can limit preflight checking to a page range. Specify a page range at the bottom of the Preflight panel.

Turn on or off live preflighting

By default, preflighting is turned on for all documents.

  1. To turn on or off preflighting for the active document, select the On option in the upper-left corner of the Preflight panel, or choose Preflight Document from the Preflight menu at the bottom of the document window.

  2. To turn on or off preflighting for all documents, select Enable Preflight For All Documents from the Preflight panel menu.

Resolve errors

  1. In the error list, double-click a row or click the page number in the Page column to view the page item.

  2. Click the arrow to the left of Info to view information on the selected row.

    The Info panel includes a description of the problem and offers suggestions for fixing it.

  3. Fix the error.

Select a different profile

Using different profiles is useful in many workflows. For example, you can select different profiles for documents you’re editing at the same time, or you can select a new profile to begin a new production phase. When you select a different profile, the document is reexamined.

  1. Open the document.

  2. In the Preflight panel, select a profile from the Profile menu.

If you want to use this profile whenever you work on this document, embed the profile. Otherwise, the document opens using the default working profile.

Specify a page range for preflighting

 At the bottom of the Preflight panel, specify the page range (such as 1-8).

The rules for specifying page ranges are the same as in the Print dialog box. Errors that appear on pages outside this page range are omitted from the error list.

Set Preflight options

  1. Choose Preflight Options from the Preflight panel menu.

  2. Specify the following options, and then click OK.

    Working Profile
    Select the profile to use as the default for new documents. If you want the working profile to be embedded in new documents, select Embed Working Profile Into New Documents. See Define preflight profiles.

    Use Embedded Profile / Use Working Profile
    When you open a document, determine whether its embedded profile or the specified working profile is used for preflighting.

    Layers
    Specify whether items on all layers, visible layers, or visible and printable layers are included in preflighting. For example, if an item is on a hidden layer, you can prevent errors from being reported on that item.

    Non-Printing Objects
    Select this option to report errors on objects marked as non-printing in the Attributes panel or on master page objects on pages to which Hide Master Items has been applied.

    Objects On Pasteboard
    Select this option to report errors on objects placed on the pasteboard.

Limit the number of rows per error

You can keep your error lists more manageable by limiting the number of rows per error. For example, in a document that should not use TrueType fonts, a single TrueType font used throughout the document can generate hundreds of errors. If you limited the number of rows per error to 25, only the first 25 errors appear in the list, and (25+) appears next to the error.

  • Choose Limit Number Of Rows Per Error from the Preflight panel menu, and then choose the number.

Save error report

You can generate a text-only or PDF file that lists the errors displayed in the Preflight panel. The report also includes other statistics such as time, document name, and profile name.

For a full inventory of the document that includes all fonts, inks, links, and other items used, create a report using the Package feature.

  1. Choose Save Report from the Preflight panel menu.

  2. Specify whether you want to save the file as a PDF or text file from the Save As Type (Windows) or Format (Mac OS) menu.

  3. Specify the name and location of the report, and then click Save.