PDF (adobe.com)

Package files



You can gather the files you’ve used, including fonts and linked graphics, for easy handoff to a service provider. When you package a file, you create a folder that contains the InDesign document (or documents in a book file), any necessary fonts, linked graphics, text files, and a customized report. This report, which is saved as a text file, includes the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the document; and print settings.

InDesign performs an up-to-date preflight check. The Package Inventory dialog box indicates any detected problem areas. You can also give your service provider a composite PDF file made from your document or a PostScript file.

  1. Do one of the following to open the Package dialog box:

    • Choose File > Package.

    • In the Book panel menu, choose Package Book or Package Selected Documents, depending on whether all, some, or none of the documents are selected in the Book panel.

    An alert icon  indicates problem areas.

  2. In the Package Inventory dialog box, do one of the following:

    • If you’re notified of problems, click Cancel, and use the Preflight panel to resolve problem areas.

    • Click the problem area (such as Fonts) and then correct the problem. When you’re satisfied with the document, begin the packaging process again.

    • Click Package to begin packaging.

  3. Fill in the printing instructions. The filename you type is the name of the report that accompanies all other packaging files.
  4. Click Continue, and then specify a location in which to save all packaging files.
  5. Select the following, as needed:
    Copy Fonts (Except CJK)
    Copies all necessary font files, not the entire typeface. Selecting this option does not copy CJK (Chinese, Japanese, Korean) fonts.

    Copy Linked Graphics
    Copies linked graphics files to package folder location.

    Update Graphic Links In Package
    Changes graphic links to the package folder location.

    Use Document Hyphenation Exceptions Only
    If this option is selected, InDesign flags this document so that it doesn’t reflow when someone else opens or edits it on a computer that has different hyphenation and dictionary settings. You can turn on this option when sending the file to a service provider.

    Include Fonts And Links From Hidden And Non-Printing Content
    Packages the objects located on hidden layers, hidden conditions, and layers for which the Print Layer option is turned off. When this option is not selected, the package includes only what is visible and printable in the document when you create the package.

    View Report
    Opens the printing instructions report in a text editor immediately after packaging. To edit the printing instructions before completing the packaging process, click the Instructions button.

  6. Click Package to continue packaging.

Correct font errors

The Fonts area of the Package Inventory dialog box lists all fonts used in the document—including fonts applied to overset text or text on the pasteboard, and fonts embedded in EPS files, native Adobe Illustrator files, and placed PDF pages—and determines whether the font is installed on your computer and available. Selecting Show Problems Only shows fonts that fit into the following categories:

Missing fonts
Lists fonts that are used in the document but are not installed on the current computer.

Incomplete fonts
Lists fonts that have a screen font on the current computer but not a corresponding printer font.

Protected fonts
Lists fonts that cannot be embedded in PDF or EPS files due to license restrictions.

 Do either of the following:

  • Close the Preflight dialog box and install the fonts on your computer.

  • Click Find Font in the Fonts area of the Preflight dialog box, and search for, list, and replace fonts used in your document.

Make sure that the fonts used in the document are licensed, installed, and activated either on your computer or on the output device.

Repair links and images

The Links And Images area of the Package Inventory dialog box lists all links, embedded images, and placed InDesign files used in the document, including DCS and OPI links from linked EPS graphics. Images embedded in EPS graphics and placed InDesign files are not included as links in the preflight report. The preflight utility indicates missing or out-of-date links, and any RGB images (which may not separate properly unless color management is on and set up correctly).

Note: The Package Inventory dialog box cannot detect RGB images embedded in placed EPS, Adobe Illustrator, Adobe PDF, FreeHand files, and placed .INDD files. For best results, verify color data for placed graphics using the Preflight panel or in their original applications.
  1. To view only problem images, select Show Problems Only in the Links And Images area of the Package Inventory dialog box.
  2. To repair a link, do one of the following:

    • Select the problem image and click either Update or Relink.

    • Click Repair All.

  3. Locate the correct image files and click Open.