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Manage an index



After you set up your index and add index markers to your document, you can manage your index in a variety of ways. You can view all index topics in a book, remove topics from the Topic list that aren’t used in the Reference list, find entries in either the Reference or Topics list, and remove index markers from the document.

View all index topics in a book

When the Book option is selected, the Index panel displays entries from the entire book, not just the current document.

  1. Open the book file and all of the documents it contains.
  2. Select Book at the top of the Index panel.

If others need to access documents in the book while the index is being created, you can create a master list of topics in a separate document, and then import topics from the master list to each document in the book. Note that if the master list changes, you will need to import topics to each document again.

When you are indexing a book with multiple documents, you can display the index topics for all the documents listed by generating the book’s index, including all the documents. Then you don’t have to use Import Topics in the Index menu to manually import the topics into each document.

Remove unused topics from the Topic list

Once you have created your index, you can delete topics that weren’t included in the index.

  1. Choose Window > Type & Tables > Index to display the Index panel.
  2. Choose Remove Unused Topics in the Index panel menu. All topics that do not have page numbers associated with them are deleted.

Delete index markers

 Do either of the following:

  • In the Index panel, select the entry or topic you want to delete. Click the Delete Selected Entry button .

    Note: If the selected entry is the heading for multiple subheadings, all subheadings are also deleted.

  • In the document window, select the index marker and press Backspace or Delete.

Note: To view index markers in the document window, choose Type > Show Hidden Characters.

Find an index entry in the Index panel

  1. Choose Show Find Field in the Index panel menu.
  2. In the Find box, type the name of the entry you want to locate, and then click the Up Arrow or Down Arrow.

Locate index markers in a document

  1. Choose Type > Show Hidden Characters to display index markers in the document window.
  2. In the Index panel, click Reference, and then select the entry you want to locate.
  3. Choose Go To Selected Marker in the Index panel menu. The insertion point appears to the right of the index marker. You can then press Shift+Left Arrow to select the marker for cutting, copying, or deleting.

Capitalize index entries

The Capitalize dialog box provides a global solution for editing the capitalization of index entries so that you don’t have to edit entries one by one. For example, if you’ve indexed some of your entries as lowercase (cats) and others as uppercase (Cats), these entries will be considered separate topics. You can fix this problem by capitalizing selected entries.

  1. In the preview area of the Index panel, select an entry.
  2. Choose Capitalize in the Index panel menu.
  3. Select whether you want to capitalize only the selected topic, the selected topic and all subtopics, all Level 1 topics, or all topics, and then click OK.